Summary of the procedures
- 10 Steps
- 17 Documents (Approx)
- Bodies Agencies Involved
Import Procedures
- Ethiopia Import Procedures
- Kenya Import Procedures
- Tanzania Import Procedures
- Uganda Import Procedures
- Zambia Import Procedures
Export Procedures
Pre-Clearing Procedure
Step 1: Apply and obtain certificate of registration (For first time exporters)
Kenya Plant Health Inspectorate Service (KEPHIS)
www.ics.kephis.org
Kindly click on link in the summary window for contacts
- Dully filled application SR1 form
- Certificate of incorporation of the company
New applicant pays KSh. 75,000 while annual / renewal fee is Ksh 10,000. ( CAP 326 / L.Notice 220)
30 days
Step 2: Obtain
Kenya Plant Health Inspectorate Service (KEPHIS)
www.ics.kephis.org
Kindly click on link in the summary window for contacts
- Exporter registration form (original)
- Company PIN, VAT (if applicable)
- Trade licence
- certificate of corporation
- ID of one of the directors
- System audit report(where applicable)
Nil
2 – 4 day(s)
Step 3: Register with the Kenya Electronic Single Window System (KESW) and obtain user credentials. .
Registration at contactcenter@kentrade.go.ke
Kenya Trade Network Agency (Ken-Trade)
- Request for company registration
- Contact details
Nil
1 Day
Step 4: Submit Notice to export
Kenya Plant Health Inspectorate Service (KEPHIS)
www.ics.kephis.org
Kindly click on link in the summary window for contacts
None
Nil
1 Day
Step 5: Request inspection and obtain the phytosanitary certificate and the orange ISTA certificate
Kenya Plant Health Inspectorate Service (KEPHIS)
www.ics.kephis.org
Kindly click on link in the summary window for contacts
- Packing list (copy) For commodity sampling purposes during inspection.
- Invoice (copy)
- Request For inspection.
- Contact details Of the consignor and consignee.
- Export Permit
Phytosanitary certificate and ISTA certificate cost KES 1,000.00 each per consignment
1 – 5 Day(s)
Step 6: Request and obtain EAC Certificate of Origin (if applicable)
None
Nil
1 Day
Clearing Procedure
Step 7: Contract Clearing Agent and forward relevant documents
Self
- Packing list (copy) For commodity sampling purposes during inspection.
- Invoice (copy)
- Request For inspection.
- Contact details Of the consignor and consignee.
- Import Permit
Dependent on Agency Contracted
Dependent on Agency Contracted
Step 8: Lodge the export declaration form, C17B on the Simba System
Kenya Revenue Authority (Customs Department)
- Unique consignment reference (UCR)
- Invoice (copy)
Nil
1 Day
Step 9: KRA grants permission to load cargo - with the Customs seal
Kenya Revenue Authority (Customs Department)
None
Nil
N/A
Step 10: Seal is broken at the Exit Point to be verified and released to the receiving country
Kenya Revenue Authority (Customs Department)
None
Nil
N/A