Summary of the procedures
- 13 Steps
- 19 Documents (Approx)
- Bodies Agencies Involved
Import Procedures
- Ethiopia Import Procedures
- Kenya Import Procedures
- Tanzania Import Procedures
- Uganda Import Procedures
- Zambia Import Procedures
Export Procedures
Step 1: Obtain Seed Importer's License
Seed Control and Certification Institute (SCCI)
Valid seed seller’s License
ZMK. 210.00 annually
1 – 2 days
Step 2:Register on Zambia Single Window System
https://www.zesw.gov.zm/zesw/
Step one: Click on Agriculture, a username and password. Since you are new you click on new user. Then enter
the details and submit/register. After you successfully register make sure you log in to your
account.
Step two: Send an email with the following details to this email address –
CUST-HELPDESK@zra.org.zm and copy
KALABAB@zra.org.zm and KalobweE@zra.org.zm
– The email address used to create the account
– The name of the company/individual
– The Tpin
Step three: Your account will be activated and you will be able to log in and apply for
permits.
Zambia Revenue Authority (ZRA)
Kindly click on link in the summary window for contacts.
- The email address used to create the account
- The name of the company/individual
- The TPinApplication form to import seed.
Nil
10 – 15 Mins
Step 3: Submit notice to import
Seed Control and Certification Institute (SCCI)
- Notice to import application form.
A single variety of less than 30 tonnes ( ZMK. 75.00)
1 – 2 day(s)
Step 4: Apply for Plant import Permit (PiP)
Zambia Agricultural Research Institute-PQPS (ZARI)
- Filled notice to import form.
ZMK. 50.00
1 – 2 days
For new varietys which have not undergone pest risk assessment – 2 Weeks to a Month
Step 5: Apply for an Import Permit
Ministry of Agriculture (Agribusiness Department)
Kindly click on link in the summary window for contacts.
- PiP
- Notice to import seeds
- Seed importers license
ZMK. 52.50
1 – 2 Day
Step 6: Forward Import Permit to Country of origin
TBD based on country of origin
Nil
TBD based on country of origin
1 Day
Step 7: Obtain an OECD label and Certificate of Origin
Seed Control and Certification Institute (SCCI) or COMESA
N/A
Nil
1 Day
Step 8: Contract a clearing agent
Zambia Revenue Authority has a list of certified clearing agents in the country.
Kindly click on link in the summary window for contacts.
N/A
Dependent on Agency Fees
Dependent on Agency
Step 9:Scan relevant pre-clearance documents
Importing Company
Customs Documents
- Import Permit
- Export Permit
- Certificate of Origin (SADC or COMESA)
- Packing List
- Delivery note
- Commercial Invoice
Plant Quarantine
- Fumigation Certificate and /or report depending on country of origin
- Phytosanitary Certificate
- Plant Import Permit
- Non GMO certificate
Seed Control
- ISTA certificate- Consignment has passed parameters on the ISTA orange certificate.
Nil
Dependent on self
Step 10: Register the consignment
Zambia Revenue Authority (ZRA)
Kindly click on link in the summary window for contacts.
Customs Documents
- Import Permit
- Export Permit
- Certificate of Origin (SADC or COMESA)
- Packing List
- Delivery note
- Commercial Invoice
Plant Quarantine
- Fumigation Certificate and /or report depending on country of origin
- Phytosanitary Certificate
- Plant Import Permit
- Non GMO certificate
Seed Control
- ISTA certificate- Consignment has passed parameters on the ISTA orange certificate.
Nil
Max 48 hours (Usually 24 hours)
Step 11: ZRA to inspect shipment and assessment fees to be settled
Zambia Revenue Authority (ZRA)
Kindly click on link in the summary window for contacts.
Nil
Cost depends on consignment
–
Step 12: Obtain Port Health Shipment Clearance
Ministry Agriculture
Kindly click on link in the summary window for contacts.
Plant Qurantine:
- Fumigation Certificate
- Phytosanitary Certifact
- Plant Import Permit
Seed Control:
- Passed parameters on the ISTA orange certificate.
Nil
5 – 30 Minutes
Step 13: Physical consignment is relased
Zambia Revenue Authority (ZRA)
Kindly click on link in the summary window for contacts.
- Release order stamped
Nil
1 Day