Zambia Export Procedures

Pre-Clearing Procedure

Step 1: Obtain Seed Exporters License

Body in charge and office contacts

Seed Control and Certification Institute (SCCI)

Documents Required to complete the process

Valid Seed Seller License

Cost (ZMK)

ZMK 210.00 Annually

Official Length of process

1 – 2 Days

Step 2: Obtain the labels as per the country of import requirements (OECD, Local Zambian Labels, COMESA, SADC, Non-GMO certificate)

Body in charge and office contacts

Seed Control and Certification Institute (SCCI)

Documents Required to complete the process

None

Cost (ZMK)

Nil

Official Length of process

1 – 2  day(s)

Step 3: Register on Zambia Single Window System.

Body in charge and office contacts

Zambia Revenue Authority
All application are to be done online.
Kindly click on link in the summary window for contacts.

Documents Required to complete the process

1. The email address used to create The account
2. The name of The company/individual
3. The Tpin

Cost (ZMK)

Nil

Official Length of process

5 – 20 Minutes

Step 4: Obtain a Plant Import Permit from importing country

Body in charge and office contacts

Importing country seed regulator

Documents Required to complete the process

TBD based on the country’s regulations

Cost (ZMK)

Nil
Official Length of process
N/A

Step 5: Obtain International Seed Testing Association (ISTA) seed analysis certificate or national seed analysis certificate. (Depending on the import requirements o the importing)

Body in charge and office contacts

Seed Control and Certification Institute (SCCI)

Documents Required to complete the process

None

Cost (ZMK)

Nil

Official Length of process

1- 2 day(s)

Step 6: Obtain Fumigation Certificate

Body in charge and office contacts

Zambia Agriculture Research Institute (ZARI)

Documents Required to complete the process

Cost (ZMK)

ZMK. 195.00

Official Length of process

1 – 2 day(s)

Step 7: Apply for an Export Permit

Body in charge and office contacts

Seed Control and Certification Institute (SCCI)

Documents Required to complete the process

1. PIP
2. Fumigation certificate
3. ISTA orange certificate

Cost (ZMK)

ZMK. 52.50

Official Length of process

1 – 2 day(s)

Step 8: Apply for an Inspection Certificate

Body in charge and office contacts

Seed Control and Certification Institute (SCCI)

Documents Required to complete the process

None

Cost (ZMK)

ZMK 150.00

Official Length of process

1 – 2 day(s)

Step 9: Obtain Phytosanitary certificate

Body in charge and office contacts

Zambia Agriculture Research Institute (ZARI)

Documents Required to complete the process

1. PiP.

Office Contact and Link to application website/document

Cost (ZMK)

ZMK 120 for commercial use
ZMK 60 for non-commercial

Official Length of process

1 – 2 day(s)

Step 10: Contract clearing agent and send pre-clearance scanned documents

Body in charge and office contacts

Clearing Agent

Documents Required to complete the process

1. PIP
2. Phytosanitary certificate
3. Certificate of Origin
4. Fumigation certificate
5. Packing list
6. The invoice
7. ISTA orange certificate
8. Non-GMO certificate

Cost (ZMK)

N/A

Official Length of process

N/A

Clearing Procedure

Step 11: Verification and Physical checks of trucks

Body in charge and office contacts

Zambia Revenue Authority
Kindly click on link in the summary window for contacts.

Documents Required to complete the process

1. PIP
2. Phytosanitary certificate
3. Certificate of Origin
4. Fumigation certificate
5. Packing list
6. The invoice
7. ISTA orange certificate
8. Non-GMO certificate

Cost (ZMK)

Nil

Official Length of process

1 – 3 day (s)

Step 12: Physical release of truck

Body in charge and office contacts

Zambia Revenue Authority
Kindly click on link in the summary window for contacts.

Documents Required to complete the process

None

Cost (ZMK)

Nil

Official Length of process

1 day