Kenya Export Procedure
Pre-Clearing Procedure
- Step 1: Apply and obtain certificate of registration (For first time exporters)
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Body in charge and office contacts
Kenya Plant Health Inspectorate Service (KEPHIS)
www.ics.kephis.org
Kindly click on link in the summary window for contactsDocuments Required to complete the process- Dully filled application SR1 form
- Certificate of incorporation of the company
Cost (KES)New applicant pays KSh. 75,000 while annual / renewal fee is Ksh 10,000. ( CAP 326 / L.Notice 220)
Official Length of process30 days
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Body in charge and office contacts
Kenya Plant Health Inspectorate Service (KEPHIS)
www.ics.kephis.org
Kindly click on link in the summary window for contactsDocuments Required to complete the process- Exporter registration form (original)
- Company PIN, VAT (if applicable)
- Trade licence
- certificate of corporation
- ID of one of the directors
- System audit report(where applicable)
Cost (KES)Nil
Official Length of process2 – 4 day(s)
- Step 3: Register with the Kenya Electronic Single Window System (KESW) and obtain user credentials.
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Registration at contactcenter@kentrade.go.ke
Body in charge and office contactsKenya Trade Network Agency (Ken-Trade)
Documents Required to complete the process- Request for company registration
- Contact details
Cost (KES)Nil
Official Length of process1 Day
- Step 4: Submit Notice to export
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Body in charge and office contacts
Kenya Plant Health Inspectorate Service (KEPHIS)
www.ics.kephis.org
Kindly click on link in the summary window for contactsDocuments Required to complete the processNone
Cost (KES)Nil
Official Length of process1 Day
- Step 5: Request inspection and obtain the phytosanitary certificate and the orange ISTA certificate
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Body in charge and office contacts
Kenya Plant Health Inspectorate Service (KEPHIS)
www.ics.kephis.org
Kindly click on link in the summary window for contactsDocuments Required to complete the process- Packing list (copy) For commodity sampling purposes during inspection.
- Invoice (copy)
- Request For inspection.
- Contact details Of the consignor and consignee.
- Export Permit
Cost (KES)Phytosanitary certificate and ISTA certificate cost KES 1,000.00 each per consignment
Official Length of process1 – 5 Day(s)
- Step 6: Request and obtain EAC Certificate of Origin (if applicable)
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Body in charge and office contacts
Kenya Chamber of Commerce and Industry
Documents Required to complete the processNone
Cost (KES)Nil
Official Length of process1 Day
- Step 7:Contract Clearing Agent and forward relevant documents
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Body in charge and office contacts
Self
Documents Required to complete the process- Packing list (copy) For commodity sampling purposes during inspection.
- Invoice (copy)
- Request For inspection.
- Contact details Of the consignor and consignee.
- Import Permit
Cost (KES)Dependent on Agency Contracted
Official Length of processDependent on Agency Contracted
- Step 8: Lodge the export declaration form, C17B on the Simba System
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Body in charge and office contacts
Kenya Revenue Authority (Customs Department)
Documents Required to complete the process- Unique consignment reference (UCR)
- Invoice (copy)
Cost (KES)Nil
Official Length of process1 Day
- Step 9: KRA grants permission to load cargo - with the Customs seal
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Body in charge and office contacts
Kenya Revenue Authority (Customs Department)
Documents Required to complete the processNone
Cost (KES)Nil
Official Length of processN/A
- Step 10: Seal is broken at the Exit Point to be verified and released to the receiving country
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Body in charge and office contacts
Kenya Revenue Authority (Customs Department)
Documents Required to complete the processNone
Cost (KES)Nil
Official Length of processN/A
Clearing Procedure