Kenya Export Procedure

Pre-Clearing Procedure

Step 1: Apply and obtain certificate of registration (For first time exporters)

Body in charge and office contacts

Kenya Plant Health Inspectorate Service (KEPHIS)
www.ics.kephis.org
Kindly click on link in the summary window for contacts

Documents Required to complete the process

1. Dully filled application SR1 form
2. Certificate of incorporation of the company

Cost (KES)

New applicant pays KSh. 75,000 while annual / renewal fee is Ksh 10,000. ( CAP 326 / L.Notice 220)

Official Length of process

30 days

Body in charge and office contacts

Kenya Plant Health Inspectorate Service (KEPHIS)
www.ics.kephis.org
Kindly click on link in the summary window for contacts

Documents Required to complete the process

1. Exporter registration form (original)
2. Company PIN, VAT (if applicable)
3. Trade licence
4. certificate of corporation
5. ID of one of the directors
6. System audit report(where applicable)

Cost (KES)

Nil

Official Length of process

2 – 4  day(s)

Step 3: Register with the Kenya Electronic Single Window System (KESW) and obtain user credentials.

Registration at contactcenter@kentrade.go.ke

Body in charge and office contacts

Kenya Trade Network Agency (Ken-Trade)

Documents Required to complete the process

1. Request for company registration
2. Contact details

Cost (KES)

Nil

Official Length of process

1 Day

Step 4: Submit Notice to export

Body in charge and office contacts

Kenya Plant Health Inspectorate Service (KEPHIS)
www.ics.kephis.org
Kindly click on link in the summary window for contacts

Documents Required to complete the process

None

Cost (KES)

Nil

Official Length of process

1 Day

Step 5: Request inspection and obtain the phytosanitary certificate and the orange ISTA certificate

Body in charge and office contacts

Kenya Plant Health Inspectorate Service (KEPHIS)
www.ics.kephis.org
Kindly click on link in the summary window for contacts

Documents Required to complete the process

1. Packing list (copy) For commodity sampling purposes during inspection.
2. Invoice (copy)
3. Request For inspection.
4. Contact details Of the consignor and consignee.
5. Export Permit

Cost (KES)

Phytosanitary certificate and ISTA certificate cost KES 1,000.00 each per consignment

Official Length of process

1 – 5 Day(s)

Step 6: Request and obtain EAC Certificate of Origin (if applicable)

Body in charge and office contacts

Kenya Chamber of Commerce and Industry

Documents Required to complete the process

None

Cost (KES)

Nil

Official Length of process

1 Day

Clearing Procedure

Step 7:Contract Clearing Agent and forward relevant documents

Body in charge and office contacts

Self

Documents Required to complete the process

1. Packing list (copy) For commodity sampling purposes during inspection.
2. Invoice (copy)
3. Request For inspection.
4. Contact details Of the consignor and consignee.
5. Import Permit

Cost (KES)

Dependent on Agency Contracted

Official Length of process

Dependent on Agency Contracted

Step 8: Lodge the export declaration form, C17B on the Simba System

Body in charge and office contacts

Kenya Revenue Authority (Customs Department)

Documents Required to complete the process

1. Unique consignment reference (UCR)
2. Invoice (copy)

Cost (KES)

Nil

Official Length of process

1 Day

Step 9: KRA grants permission to load cargo - with the Customs seal

Body in charge and office contacts

Kenya Revenue Authority (Customs Department)

Documents Required to complete the process

None

Cost (KES)

Nil

Official Length of process

N/A

Step 10: Seal is broken at the Exit Point to be verified and released to the receiving country

Body in charge and office contacts

Kenya Revenue Authority (Customs Department)

Documents Required to complete the process

None

Cost (KES)

Nil

Official Length of process

N/A